Air cargoWhat to prepare before booking air freight
A clear cargo brief makes it easier to assess flight options and handling requirements. A deadline alone is not enough: readiness, dimensions and documents all affect the movement.
- Confirm the collection and destination addresses, the cargo-ready date and the required delivery window.
- Share the number of pieces, gross weight and dimensions of each package. Air freight assessment may consider both actual and volumetric weight.
- Identify batteries, liquids, fragile items or other goods requiring special review. Acceptance is subject to carrier and regulatory requirements.
- Prepare an accurate packing list and commercial invoice, and confirm packaging before booking.
Discuss your requirements before dispatching goods to the airport. A confirmed plan helps avoid unnecessary handling or last-minute changes.
DocumentationA practical checklist for cross-border paperwork
Shipment documents should tell a consistent story about the goods, the parties involved and the intended movement. Missing or conflicting information can create questions at handover or clearance.
- Check that shipper and consignee names and contact details agree across the documents.
- Use specific descriptions of the goods, quantities, values and country-of-origin information where required.
- Keep packing-list quantities, package counts and weights aligned with the physical cargo.
- Confirm any permits or product-specific certificates with the relevant authorities before movement.
Documentation support does not replace statutory approval. Customs decisions, duties and release remain with the relevant authorities.
Cargo consolidationWhen combining smaller shipments makes sense
Consolidation can help smaller consignments share a planned freight movement. The best fit depends on destination, timing and whether the goods can be handled together.
- Compare the cargo-ready dates and required arrival windows before grouping shipments.
- Check packaging strength and cargo compatibility; sensitive or restricted goods may need separate arrangements.
- Maintain clear identification and packing information for every individual consignment.
- Plan how the cargo will be separated and handed over at destination.
The lowest transport price is not the only consideration. Allow for receiving, preparation and destination handling when assessing a consolidated movement.
Project logisticsFive checks before moving industrial equipment
Heavy and irregular equipment requires preparation beyond a standard shipment booking. The collection and delivery sites are just as important as the transport leg.
- Confirm verified dimensions, weight and the equipment’s handling limitations.
- Identify approved lifting points and the equipment needed for loading and unloading.
- Check site access, turning space and any constraints affecting the selected vehicle.
- Coordinate delivery with site readiness, responsible contacts and the installation sequence.
- Review securing, weather protection and document requirements before dispatch.
Share technical drawings and photographs where available. Better information at the planning stage helps the team identify requirements before the equipment moves.
Cargo carePreparing valuable and fragile goods for handover
Protective packaging and clear condition records support careful handling. The right preparation reflects the goods’ value, fragility and any sensitivity to impact or exposure.
- Choose packaging that protects the product throughout the expected handling stages.
- Record package condition and identify seals or protective cases before collection.
- Provide handling instructions and recipient details in advance.
- Discuss insurance requirements separately and confirm the scope of any applicable cover.
Do not assume that transport arrangements automatically include insurance. Confirm responsibilities and protection needs before booking.
